Business Letters
1. What is business letters ?
A business letter is usually a letter from one company to another,
or between such organizations and their customers, clients and other
external partyes. The overall style of letter depends on the
relationship between the parties concerned ( Wikipedia ).
2. Mention parts of business letters ?
- LetterHead : A letterhead or letterheaded paper is the heading at the top of a sheet of letter paper. That heading usually consists of a name and an address and a logo or corporate design and sometimes a bacground pattern. The term “letterhead” is often used to refer to the whole sheet imprinted with such a heading.
- Date : After a space following the heading, the date the letter is being sent or delivered should be included at the top. This section is not necessary to include if you are writing an email unless you are attaching the full letter to your email. ( West Java, 14 January 2019 )
- Address : After a space following the date, the next section is the recipient’s address. This might be an individual, company or other organization. Include the name of the recipient, their address, phone number and email address if applicable. This section is not necessary to include if you are writing an email unless you are attaching the full letter to your email.
- Greeting : After a space following the recipient’s address, you will begin the main section of the business letter with a greeting on one line, typically followed by a colon or a comma. You can choose to begin with the recipient’s name such as, “Mr. Fitgerald:” or include an opening word beforehand such as “Dear” or “Hello.” If you’re unsure of the recipient’s name, be as specific as possible by including what you do know about them, such as their job title or department. For example, “Dear Hiring Manager.”
- Introduction
- Body : The body of the letter contains the message. Latter are normally single spaced, with one blank line left between paragraphs. If a letter is very short it many be double spaced.
- Closing : After a space following the body is the business letter closing. This can include a brief closing statement followed by a simple word or phrase that kindly and professionally ends the letter. Some examples of words you can use are “Sincerely” or “With regard.” For more examples of letter closings.
- Signature: After the closing, provide your first and last name by singing the letter. If it is a physical copy you will give or mail to the recipient, it is common to sign your name in cursive with your printed name written or typed underneath. Depending on the type of letter, you might also include your job title on the line underneath your name
CONTOH BUSINESS LETTER
3519 Front Street
Mount Celebres, CA 65286
Mount Celebres, CA 65286
October 5, 2004
Ms. Betty Johnson
Accounts Payable
The Cooking Store
765 Berliner Plaza
Industrial Point, CA 68534
Accounts Payable
The Cooking Store
765 Berliner Plaza
Industrial Point, CA 68534
Dear Ms. Johnson:
It has come to my attention that your
company, The Cooking Store has been late with paying their invoices for
the past three months.
In order to encourage our customers to
pay for their invoices before the due date, we have implemented a
discount model where we'll give you 2% off your invoice if you pay us
within 10 days of receiving the invoice.
I hope that everything is going well for
you and your company. You are one of our biggest customers, and we
appreciate your business. If you have any questions, feel free to
contact me at (555) 555-5555.
Sincerely,
Signature
Bob Powers
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